Tax Exemption & Resale Certificates
Like most companies that ship nationwide, we are required to collect and remit sales tax in states where our sales pass that state’s economic nexus thresholds. If your order ships to one of the states listed below, sales tax is added at checkout — unless we have valid exemption documentation on file for your account.
If your business is exempt by statute, or you buy from us for resale, you can send us a certificate and we’ll update your account so tax stops being applied.
Completing a form? List the seller as “Consolidated Label Co.”
Bay Tech Label orders are sold and invoiced by Consolidated Label Co., so every certificate you send us must name Consolidated Label Co. as the seller or vendor — a certificate made out to “Bay Tech Label” may not be accepted by your state. Most state certificates are blank templates, so you will need to enter our information yourself:
Consolidated Label Co.
2001 E Lake Mary Blvd
Sanford, FL 32773
On this page
This page is a convenience reference for our customers. State rules and forms change — for the current version of any form, or for answers specific to your business, contact your state’s department of revenue or your tax advisor.
How to submit an exemption
If your business or organization is exempt by statute — government, nonprofit, military, educational — or you are purchasing for resale, here is the process:
- Find your state below and download the certificate it accepts.
- Complete the form, listing Consolidated Label Co. as the seller. Answer the questions on the form, then sign and date it.
- Email it to taxcert@consolidatedlabel.com, including your company name and customer number.
We’ll review it and confirm by email, typically within one business day.
Send a certificate for every state you ship into — not just the state your business is located in. For example, if your company is in Florida but your orders ship to Pennsylvania and New York, we need a Pennsylvania certificate and a New York certificate, each showing your state tax ID or FEIN.
Questions about any of this? Email us at taxcert@consolidatedlabel.com and we’ll help you sort out which form you need.
What is a resale certificate, and who can use one?
A resale certificate lets a business that is registered for sales and use tax buy goods without paying sales tax on them — provided those goods will be resold, either as they are or as a component of something else the business sells.
It does not cover what a business buys to use itself. As a rule of thumb: labels you apply to product you sell are generally resale; labels for your own internal use generally are not.
States where we collect sales tax
Jump to your state and use one of the certificates listed under it. Many states accept the Uniform Sales & Use Tax Resale Certificate (Multijurisdiction) (PDF) or the Streamlined Sales Tax Agreement Certificate of Exemption (PDF), but several do not — please don’t send us a certificate that isn’t listed for your state, and note that the Uniform certificate covers purchases for resale only, not other statutory exemptions.
- Alabama (AL)
- Arizona (AZ)
- Arkansas (AR)
- California (CA)
- Colorado (CO)
- Connecticut (CT)
- Florida (FL)
- Georgia (GA)
- Hawaii (HI)
- Illinois (IL)
- Indiana (IN)
- Iowa (IA)
- Kansas (KS)
- Kentucky (KY)
- Louisiana (LA)
- Maine (ME)
- Maryland (MD)
- Massachusetts (MA)
- Michigan (MI)
- Minnesota (MN)
- Mississippi (MS)
- Missouri (MO)
- Nevada (NV)
- New Jersey (NJ)
- New Mexico (NM)
- New York (NY)
- North Carolina (NC)
- Ohio (OH)
- Oklahoma (OK)
- Pennsylvania (PA)
- Rhode Island (RI)
- South Carolina (SC)
- South Dakota (SD)
- Tennessee (TN)
- Texas (TX)
- Utah (UT)
- Vermont (VT)
- Virginia (VA)
- Washington (WA)
- Wisconsin (WI)
- Wyoming (WY)
Alabama (AL)
Arizona (AZ)
Arkansas (AR)
California (CA)
Colorado (CO)
Connecticut (CT)
Florida (FL)
Already registered in Florida? You can print your Annual Resale Certificate directly from the Florida Department of Revenue. Shipping out of the country through a freight forwarder? See claiming exemption with a freight forwarder.
Georgia (GA)
Hawaii (HI)
Hawaii requires resellers to be registered in Hawaii. A certificate from another state will not be accepted on its own.
Illinois (IL)
Indiana (IN)
Iowa (IA)
Kansas (KS)
Kentucky (KY)
Louisiana (LA)
Louisiana issues resale certificates directly, and they must be renewed every year. If you are registered with the Louisiana Department of Revenue, download your current certificate from LaTAP and send it to us. Louisiana does not accept multi-state or out-of-state resale certificates.
Maine (ME)
Maryland (MD)
Maryland requires resellers to be registered in Maryland, and the certificate you send us must include all three of the following: a signed statement that the purchase is intended for resale, your name and address, and your Maryland sales and use tax registration number.
Massachusetts (MA)
Michigan (MI)
Minnesota (MN)
Mississippi (MS)
Mississippi does not accept blanket or multi-state exemption certificates. Instead, send us a copy of your Mississippi-issued documentation — a Sales Tax or Seller’s Use Tax Permit, a Material Purchase Certificate, a Direct Pay Permit, or a letter ruling from the Mississippi Department of Revenue.
Missouri (MO)
Nevada (NV)
New Jersey (NJ)
New Mexico (NM)
New York (NY)
New York does not accept exemption or resale certificates issued by other states. Please use Form ST-120.
North Carolina (NC)
North Carolina uses the Streamlined multi-state exemption certificate.
Ohio (OH)
Oklahoma (OK)
Pennsylvania (PA)
Rhode Island (RI)
South Carolina (SC)
South Dakota (SD)
Tennessee (TN)
Texas (TX)
Utah (UT)
Vermont (VT)
Washington (WA)
Washington uses the Streamlined multi-state exemption certificate.
Wisconsin (WI)
Wisconsin uses the Streamlined multi-state exemption certificate.
Claiming exemption with a freight forwarder in FL
A sale made to a company for export outside the United States is generally not subject to sales tax. For the exemption to apply, delivery must not be made to the purchaser inside the United States — we have to deliver either directly outside the country or to a qualified export agent. Keep copies of the export documentation from your agent; that is what substantiates the exemption. (Source: Sales Tax Institute)
Records that document an export sale include:
- USPS parcel post receipts, with documentation identifying the property and destination
- Common carrier receipts, bills of lading, or similar proof of the delivery destination
- An export declaration
- Receipts from a licensed customs broker
- Proof of export signed by a customs officer
Who counts as a nonresident dealer? Anyone who does not hold a valid Florida sales tax certificate of registration, and who is authorized in another state or country to sell tangible personal property there.